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Safe & secure employee database

Do you think of your staff as rows on spreadsheets or as people? It’s time to swap your spreadsheets and filing cabinets for an intuitive and easy to manage employee database.

Your staff data is actually far safer stored in our system, in the cloud, than it is in a filing cabinet. It’s available at the touch of a button 247, and you can access it from wherever you are from a tablet or mobile device.

Think of the CitrusHR employee database as a central hub for all employee information and data. Each member of staff has an employee file to which everything concerning their employment is appended. That includes their employment contract, their time in the office, their holidays, their timesheets, their expenses, their appraisals, their pay details and any notes that you make about them.

Is it time to get your HR admin running like clockwork?

Database security

We understand that we store employee information on our website which is highly sensitive, and we take protecting that very seriously. We believe that the sensitive data that we store is more secure on our website than it is in the traditional physical filing cabinets which have stored this data historically.

We have never had a data breach, and we review our data security regularly. We consult three independent companies, to review and test our security measures and make recommendations for improvement.

Our focus is both on maintaining continuous client access to their information and on preventing theft of that information by unauthorised parties (both criminals and “nosy staff” seeking information about their colleagues).

Data Backup

We back our client data up daily to a server at a separate physical location from our core web host. This provides assurance that in the event of a problem at one location, for example fire or flood, we will not only be able to restore the data but also provide continuous service to clients.

We comply with EU regulations for storing personal information, and ensure that both the main server and the backup are located within the UK. This also has the advantage of making it faster to serve information to client requests.

Prevention of Data Theft

Data can be stolen from the location where it resides or from the journey from our server to a your computer. Our data security covers both eventualities.

Physical security

Both the main and the backup server are located in highly secure locations with 24x365 security equipment and staff. We do not disclose the location of either of these servers.

Risk of theft through hacking

The main risk that many people worry about is “hacking.” Hackers could attempt to break into our servers and steal files without logging into our software, or log in and steal files once inside, or steal files while they are travelling between our clients’ computers and our servers. We deal with each threat separately and should you require more in-depth information about this we are more than happy to provide it.

Other HR software features

Everything you need to keep on top of your small business HR

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